ABC 123: A Process Server Guide

Our office hours are By Appointment Only.

Here in the FAQ, it is explained how to scan and upload documents for service. Although we would love to meet you, we are often out in the field serving, so please call instead of stopping by first. 

• The easiest way for us to receive your documents for service is to upload them electronically through our website's order form. 

• If you only have a paper copy, you will need to scan them at your local library or local printing store. There, a staff member should be able to help you save them electronically so you can upload them. 

• Alternatively, you can scan and email them directly from the printing store. Another option is to contact us to arrange an in-person pickup time.  

• In certain circumstances, you may mail them to us as long as we have spoken with you beforehand and arranged for service before you send them off. 

For the majority of cases, we require prepayment from customers in order for attempts to begin. The quickest option is to pay online through our website's order form by using a debit or credit card.  If you contact us, we also accommodate ACH payments or bank transfers and checks.

• After each service attempt, we will personally update you on whether or not the attempt was successful. If the attempt was not successful, we will continue trying to serve the documents on another day while gathering information from whoever we spoke with and/or neighbors. This is fairly common if the daily whereabouts or schedule of the other party is not known well. 

• There will be up to four attempts completed at different times of the day (morning, afternoon, evening, weekend). After the party is successfully served, you will be notified. 

• Within 24 hours of completion of service, you will receive an Affidavit of Service. This can also be known as a Declaration of Service or Proof of Service. This legal document details the service and describes the person served and can include a photograph of where the service took place. The process server who performed the service signs and dates the document, and it is then filed, either by the customer or by WA Pro Se with the court. 

• If you need WA Pro Se to file the document, this is arranged prior to service by adding it to your online order.

• There will be up to four attempts completed on different days at different times of the day (morning, afternoon, evening, weekend).

• In the rare occasion that the four attempts were unsuccessful, another round of attempts may be performed or alternative methods of service as permitted by law can be explored. 

• If you're facing a situation where you expect to be served, it's usually best to address it proactively as the inevitable is only being delayed when you avoid getting served. 

If service has been attempted before, and another process serving company was unable to complete the service due to the person evading or avoiding being served, WA Pro Se will walk you through the process of considering other options for having them served. We come up with creative solutions to get the job done and have tried and tested methods that result in successful service. 

We specialize in skip tracing and locate services, designed to track down individuals who are difficult to find, particularly when it comes to process serving. When placing your order via our online order form, you can add this service. 

The cost of hiring a process server can vary based on several factors, including location, the complexity and speed of the job, and any additional services required. Please visit our Service of Process page to learn more.

Receiving legal documents from a private process server can be an unsettling experience, but knowing how to handle them efficiently is crucial for managing your legal situation. Remember to take everything one step at a time. To learn more, read about the basic steps here in our blog post.

Yes, a process server can serve legal documents at a person's workplace, as long as it is done in accordance with local laws and regulations. However, some jurisdictions may have specific rules about serving documents in a workplace, such as ensuring it does not disrupt business operations or violate the recipient's privacy. Some states may even allow a co-worker to be served on a person's behalf. 

We’ve all heard stories of people dodging process servers like they're secret agents on a covert mission. While the impulse to evade legal documents might seem like a quick fix, the long-term consequences are anything but simple. Read more about the downfalls of avoiding a process server here on our blog.

In Washington State, "due diligence" refers to the efforts made to locate and serve a person with legal documents, especially when the individual is difficult to find. This can include a variety of actions, such as:

• Hiring a process server to make multiple attempts at last known address: Attempting to serve the documents at different times and days.
• Checking Public Records: Looking up the person's address through public records, such as voter registration or property records.
• Contacting Known Associates: Reaching out to family members, friends, or co-workers to obtain updated contact information.
• Using Online Resources: Utilizing online databases or social media to gather information on the person's whereabouts. 
• Ordering a skip trace and locate service to find the most recent address of the individual.

After WA Pro Se demonstrates that  reasonable and good-faith efforts have been made to locate and serve an individual, you may be able to request alternative service methods, like service by publication. It is essential to follow the specific guidelines set forth in Washington State's civil rules regarding service of process.

Resource: Service by Certified Mail or Publication

After WA Pro Se demonstrates that  reasonable and good-faith efforts have been made to locate and serve an individual, you may be able to request alternative service methods, like service by publication. It is essential to follow the specific guidelines set forth in Washington State's civil rules regarding service of process.

Resource: Service by Certified Mail or Publication

• Yes, in Washington state, someone can be served by mail under certain circumstances. This is typically allowed for specific types of cases. The process involves a process server sending the legal documents via certified mail with an electronic return receipt requested in addition to sending them via first class mail.

• For service by mail to be valid, the recipient generally needs to sign for the documents to confirm receipt. If they do not respond or refuse to accept the documents, additional steps may be necessary to ensure proper service.

• It is important to follow the specific rules outlined in Washington’s Civil Rules to ensure that service by mail is executed correctly. Consulting with a legal professional can help clarify the process for your particular situation.

• In Washington State, service by email is not generally allowed off the bat for most types of legal documents. However, there are some exceptions, particularly if the recipient has agreed to accept service via email or if it is specifically permitted by a court order.

• For most cases, traditional methods like in-hand service, service by mail, or other approved methods are required. If you believe digital service might apply to your situation, it’s best to consult Washington’s Civil Rules or seek legal advice to ensure compliance with the law.

• If e-service is permitted in your case, WA Pro Se has the technology to electronically serve your legal documents. A declaration of service will be provided, including the person who signed for the emails if acknowledged, when they were opened, and the IP address.

In Washington state, a private process server is an individual or business authorized to deliver legal documents to parties involved in a court case. This typically includes serving summonses, complaints, subpoenas, and other legal notices. The goal of the independent process server is to ensure that the recipient is properly notified of legal actions affecting them, in accordance with state laws.

A process server's workday is certainly unique and includes driving, administrative work, and a lot of planning. Read more about our daily routine here on our blog.

Court papers could be left at your door with or without you present, but only under certain circumstances. The answer to this question requires more information to be provided, such as the type of document, the document's court of origin and service attempt history on the respondent or defendant. Each case is unique and requires service to be executed according to the specific jurisdiction of origin.

If you believe that you have been improperly served by a process server in Washington, it’s crucial to know how to contest or quash the service in Washington courts. Read our full article on contesting getting served here in the WA Pro Se blog.

In Washington State, the rules governing the service of legal documents can be found in the Revised Code of Washington (RCW) 4.28.080. This section outlines that service may be performed by a process server such as WA Pro Se, sheriff, or any individual over the age of 18 who is not a party to the case. Additionally, RCW 4.28.100 provides further details on the methods and requirements for serving various types of documents. It’s crucial for the server to complete a declaration of service to confirm proper delivery.

A process server in Washington cannot force you to answer the door. However, if you do choose to evade service, you are only delaying the inevitable. Just know that what happens at the time of attempt is recorded in writing by the process server who then submits this record to the court. You should take into consideration that it will be read by the judge on your case. Read more about how delaying the legal process can worsen your situation at the WA Pro Se blog.

When you need to serve legal documents, whether it be a summons, complaint, or eviction notice, finding a reliable process server is crucial. Head over to our blog post for insightful tips on finding and hiring the right process server. Hint: Excellent customer service is everything!

Some common mistakes when serving legal papers can include serving someone on a day that is not permitted, failing to properly write a declaration of service after someone is served, and believe it or not, serving the wrong person. 

Yes, a process server may call you. Oftentimes, this may be unexpected and seem like a scam. The reason a process server would call you is to arrange a time to serve you legal documents at your address. They may also need to confirm your address. If this happens to you and you are suspicious, consider asking key questions to see if the process server is legitimate or not. 

In legal terms, being "served" refers to the formal delivery of legal documents, such as a summons or complaint, to a person via a process server. This means they are officially notified of legal action against them, which may be expected or come unexpectedly. The person served will then need to respond to the other party via a process server like WA Pro Se.

If you believe that you have been improperly served by a process server in Washington, it’s crucial to know how to contest or quash the service. Here’s a guide on how to proceed:

Minors can be served legal papers under certain conditions depending on the type of court document and its jurisdiction of origin.

If you receive legal documents from a process server, consider taking these steps:

1. Identify the Court Where the Documents Were Filed

2. Find the Deadline for Your Response

3. Determine the Required Forms

4. File Your Response with the Court

5. Serve the Other Party

Here’s the WA Pro Se step-by-step guide for after getting served papers to help you navigate the process.

A process server can serve legal documents at any time of the day in Washington state. However, if the court papers being served in Washington are under another state's jurisdiction, the permittable hours of process service can vary. Additionally, legal papers cannot be served at any hour at all on Sundays in Washington for documents originating from certain states such as Texas and Florida.

If you are 18 or older and not involved in the case, and if you are an uninterested third-party, you may be able to serve the court papers yourself as long as you are versed in methods of process serving.

Our blog article provides insight into serving legal documents yourself vs. hiring a process server. 

Believe it or not, it is not uncommon for people to accept legal documents that are not meant for them. 

• People can be agreeable and may not want to admit that they were not listening to a process server's unexpected spiel at the door. 
• In the case of a multi-generational home, John Smith Sr. may have gotten served when John Smith Jr. was the one involved in the legal matter. 
• Another instance could be if the process server served documents at the wrong address, and the person accepting the papers did not check the paperwork.

After someone is served, there is a timeframe within which they will need to respond to the other party.

A process server could be looking for you in order to serve court papers. Legal documents can be served unexpectedly, whether they be from a car accident you were involved in, a forgotten debt, unknown or unopened medical bills, or a surprise divorce petition. A process server delivers all kinds of legal documents to all parties involved in the case.

If someone has named you as a defendant in a civil lawsuit—whether as an individual or as part of a business or organization—a process server will need to deliver a summons and complaint to you. This is a formal notification that legal action has been initiated against you, and it outlines the claims being made. Understanding this process can help you prepare for the next steps in addressing the lawsuit. Can you imagine if you were involved in a legal case and not informed?

For quick verification, ask for the process server’s registration number. Next, assessing their professionalism through their demeanor. Additionally, you can always verify the documents yourself and see if your name is actually on them, along with a court heading. 

• Process serving is a crucial legal duty that ensures all parties involved in a legal case are properly informed about actions that may affect their rights or responsibilities. This specialized service involves delivering legal documents, such as court papers, to the relevant individuals or entities.

• Commonly referred to as a process server, processing server, or process servers, these professionals play a vital role in the judicial system. Their primary responsibility is to ensure that the other party receives the necessary legal documentation, allowing the case to proceed in court.

Process servers typically deliver various types of legal documents, including: Summonses, Complaints, Subpoenas, Writs of Garnishment, Deposition Notices, Parenting Plans, Divorce Petitions, and Guardianship paperwork.

An eviction notice can typically be served to any resident as long as they are of suitable age. Multiple sets of your documents will need to be served upon that person according to the number of parties involved. After the eviction notice is served, a declaration of service, also known as a return of service or proof of service, will need to be filed with the court to prove notice was given. 

The best way to serve the other party on your small claims court case would be to hire an uninterested third-party, such as a professional process server. If you are on a budget, have a friend serve the small claims paperwork for you and then file a proof of service with your case at the courthouse. 

You can serve legal papers by:

• Hiring a Process Server: They ensure proper delivery and compliance with legal requirements
• Using Law Enforcement: Hire your local sherrif's office but expect long waits
• Mailing: Send via certified mail with a return receipt, if allowed
• Personal Delivery: Serve the documents yourself if you are not involved in the case.
• Service by Publication: If the recipient cannot be located, you may publish a notice in a local newspaper as permitted by law

Skip tracing in debt collection involves locating individuals who have moved or changed contact information to ensure successful debt recovery. It often utilizes various data sources and investigative techniques to track down these individuals. In the context of process serving, effective skip tracing can help servers find and deliver legal documents to debtors, facilitating the collection process.

Skip tracing collects data from sources like public records, credit reports, and rental applications to locate hard-to-find individuals. For process serving, this helps servers effectively deliver legal documents, ensuring court proceedings can continue smoothly.

A person that serves legal documents is called a process server or an independent process server because they are an uninterested third-party in the legal case. Many people mistakenly refer to this job as a "processing server" or "processes server," but the role is specific and crucial in the legal system. Without a private process server, legal cases cannot move forward.

Working copies for the Snohomish County Superior Court are extra copies of your legal documents that allow judges and commissioners to become familiar with a case and prepare for a hearing. Snohomish County Superior Court working copies must be submitted in person before a certain deadline.

WA Pro Se offers three types of rush process service: 

Rush: Four (4) attempts in four (4) days

Same Day: Up to two (2) attempts the first day and two attempts the next day

On Demand: Attempted within two hours